Guidance Letter G-060


SUBJECT:  Field Trips and Athletic Travel

Field trips and athletic travel must be planned well in advance and coordinated with the appropriate administrator (i.e., assistant dean or athletic director).  Requests for field trips and athletic travel must be approved at least one week in advance of the planned trip.  A travel authorization must be completed and submitted through appropriate administrators to the president.  College transportation may be used for field trips when approval is secured well enough in advance.

A list of the students who will be traveling and the times that the students will be away from campus must be included with the travel authorization when submitted for approval.  To have participating students excused from their other classes, a memorandum should be sent through appropriate administrators (e.g., assistant deans, athletic director) to the dean of academic affairs listing the names of the students, dates and times of absence, and the course and section numbers of the class taking the trip.  This memorandum should also list the names of the instructors of the classes the students will be missing.  If approved, notifications of excused absences will be sent by the dean of academic affairs to the appropriate instructors.  Requests for athletic travel may be submitted to the dean of academic affairs on a semester basis.

During excused absences, students will not be penalized. Students should be permitted to make up work that was missed while they were away from campus.  Work missed should be made up within two weeks of the absence or the end of the quarter, whichever occurs first.

Field trips should not be scheduled for the first or last weeks of the quarter.  Field trips for more than two instructional days generally will not be approved.


Revised:  January 1, 1993