Policy No. 2:07:03:00


SUBJECT:  Master Schedule

The Master Schedule is the official record of courses offered for academic credit in a particular term and only courses listed on it may used to meet course requirements.  It becomes fixed as of the last day a student may register for a class.

  1. The Master Schedule is maintained by the Vice President for Academic Affairs and contains the following information for each course offered during the term in which it is in effect.Teaching Load Equivalencies are maintained in the Title File and are included in the faculty workload report.
    1. Department Offering Course
    2. Course Number
    3. Section Number
    4. Course Title
    5. Credit Hours Assigned
    6. Instructor’s Name
    7. Day and Time of Class Meetings
    8. Site Codes
    9. Room Assignment
    10. Enrollment Limits
    11. Actual Enrollment
    12. Year and Term
    13. Special Considerations or Limitations
  2. The Master Schedule is developed by the Vice President for Academic Affairs in cooperation with the Division Deans.  An abbreviated version of the Master Schedule, the Schedule of Classes, is provided online for student use.  In developing the Master Schedule, the following factors are considered:
    1. Semester sequencing of courses indicated in catalog curriculum guides;
    2. Number of sections offered and number of sections cut in previous equal terms (Fall to Fall, Spring to Spring, Summer to Summer), by department, by location:     
    3. Average class size in previous equal terms;
    4. Availability of instructors and instructional sites;
    5. Major environmental and/or societal changes supporting increase or decrease in offerings;
    6. Student needs; and
    7. College-wide and departmental budget realities.
  3. Revisions or Adjustments
    Once the schedule is developed, it may, for serious reasons, be revised by addition or cancellation of courses.  Because revision, especially cancellation, affects student schedules, it should be done only for the most serious of reasons and should not substitute for good planning. All changes must be initiated by the appropriate assistant dean of the area.  The final decision to alter the schedule rests with the Vice President for Academic Affairs.  Such decisions will be based on the following:
    1. Addition of Courses or Sections
      1. Student needs
      2. Enrollment in other sections
      3. Projected enrollment
      4. Availability of faculty
      5. Availability of space
      6. Budgetary considerations
    2. Cancellation of Courses or Sections
      1. Projected enrollment in a course
      2. Actual enrollment in course to be canceled
      3. Enrollment in other sections
      4. Special circumstances or considerations
      5. Budgetary or space demands
      6. Availability of qualified faculty

Addition of a course must be publicized in a timely manner.  In case of a course cancellation, all affected students must be notified and every effort must be made to advise students of other course options and to assist them with schedule changes.

Source:  Curriculum and Academic Standards Committee Meeting November 17, 1993.  Approved by President’s Cabinet 1/8/13.